SOUTHERN SKIRMISH ASSOCIATION GDPR POLICY

As a Re-enactment and Living History association, the Southern Skirmish Association ( hereafter named Soskan)  strives to ensure that the personal data it holds about the membership is:

• Truly secure
• Viewed only by those who really need to view it
• Limited to what is needed
• Accurate
• Up to date  & easily amended if incorrect
• Only kept for as long as it is needed
• Deleted / destroyed after a  person leaves Soskan or becomes a lapsed member
• Available to be seen by its owner on request
• Not shared with 3rd Parties unnecessarily. Broadcast emails within Soskan such as  email messages,  e mailed newsletters etc may contain a member’s name and those of other Soskan members.
• Not passed on to any other organization outside of Soskan

Soskan acknowledges that:

• The Soskan committee is aware that Data Protection legislation applies to the Club
  The Soskan website informs people of how their data will be used
• All Soskan committee members understand how to handle personal data
• Soskan committee members have given permission for their names and contact details to be made publicly available
• There is a process to follow if any Personal Data is lost or stolen
• Changes within Soskan that affect the use of Personal Data are communicated
• Members understand that broadcast emails ( within Soskan such as email messages,  e mailed newsletters) can present a security risk
• Personal Data will only be used for Club purposes
• Failure to comply with the Data Protection legislation can mean substantial fines as well as reputational damage
• If a breach occurs, Soskan must notify the UK’s data authorities within 72 hours. For UK residents, the proper authority is the Information Commissioner’s Office (ICO).

SOSKAN GDPR STATEMENT

The Southern Skirmish Association will store and use your personal data for the purposes of administering the association  and your involvement in it’s activities. This will include e mail notifications to you and other members where your email address will be displayed or accessible. The data will not be shared with any outside business or organisation. The data will be collected and processed in accordance with the Southern Skirmish Association’s Privacy Policy and the GDPR 2018

If you do not wish for your information to be used in this way, please state this to us now.

If you do wish for your information to be used in this way, please state this to us now by returning the following form by e mail to membership@soskan.co.uk